AdminMatic offers a variety of features that can be used in the office or on the go, via our App. Create and manage customers, employees, vendors, tangible items and more in a simple format that is easy to access, use and maintain. Generate job leads, contracts, work orders and invoices all from real-time data entry while in the field by your employees. Upload images for future reference and share your work load with customers through the customer portal. Use our Reports page to analyze your business's performance, work load or other data with various filters, all customizable by you!
With Adminmatic you can easily create contracts that clearly outline a project's scope, timeline and deliverables. Clients can't help but be impressed and you'll save time and increase brand recognition with our customizable print, email and PDF templates.
Organize and maintain your customers' information in one location that is easy to access.
Create and store various customer and job site details that are unique to your business's needs and useful in generating contracts or work orders. Access leads, contracts, work orders, invoices and customer payments from their file. Interested in sharing your account information with someone? Send your customers a portal sign up for access to their portal page. Customers can view their contact, billing and property details, any outstanding contracts, work orders or invoices and contact you with questions or comments.
Make it easy for your staff to know their daily teammates. Organize your staff into departments and crews then assign to work orders. Crews can be arranged for any future date to have better control over your schedule.
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Adminmatic can help keep track of all your equipment assets. Assign equipment to crews for specific dates. Using the app lets you access all important information when making parts runs. Let you staff know about equipment maintenance needs to keep your gear running smooth. Our pre trip inspections help prevent surprise breakdowns and helps your teams stay safe.
Pictures tell a thousand words. Images and Documents are an important part of the Adminmatic system. Images can be linked to a variety of places, providing better job descriptions and employee accountability. Photos uploaded from the job sites means less trips needed to inspect work and helps spot potential problems. Customers can log on to their private portal to keep up to date with a project or routine service. Employees can "Like" images to naturally help sort your company's favorite pictures. Images can be grouped in albums and tagged to keep them organized. Link other types of documents to your customers to keep everything neat in one place.
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Generating fixed price or time driven invoices is as easy as a couple of clicks. Our powerful suite of invoice generating tools ensure that you can efficiently produce invoices from single or multiple work orders in a batch. Once created you can email directly to the customer using our built-in tools and they can pay online through their customer portal.
Keep track of your service and material items using Adminmatic's Items page.
Manage and compare item costs from multiple vendors to help you charge a fair price. Set a primary department to an item to better organize your schedule. Estimate item quantities by drawing on completed work order data. Group items together as templates for quick and consistent contract or work order creation.
With Adminmatic, you can collect and manage custom leads and quickly transform them into ready-to-send contracts or work orders. Save time by converting your prospective customers into paying customers and pocket your money sooner.
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Say goodbye to time cards! Your crews can clock in and out for the day in the same app used to log time to work orders. Our payroll system calculates daily and weekly wages and will auto-calculate overtime for non-exempt employees. Edit shift information for one or several employees at once.
The Adminmatic customer portal allows your customers to access to a variety of information and features. Once they have created a login they will be able to:
Adminmatic comes equipped with a variety of detailed reports. These reports can be used to keep track of recurring jobs and upcoming material needs. Use our "Usage" report to track each employees job visits, revenue and profit. The payroll report makes tallying hours a thing of the past. Customizable customer and item settings allow infinite ways to categorize and list what matters most to your business.
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Securely store employee details and employment information using the same system as the rest of your business. Assign a primary department, crew, log professional licenses and manage regular shifts from one location.
Create user names and passwords for your employees to access your Adminmatic site and log time to work orders. Use our various job roles to assign user access levels - keep your information secure and the workload flowing.
Keep all the contact info for your favorite vendors organized. Link the items you sell to the vendors you prefer and quickly compare costs. Allow your crews to quickly locate the materials they need while on the job.
Work orders identify a single customer job, allowing you to define the services and materials required with customizable tasks that are only visible to employees. They function as the main scheduling tool for the Adminmatic work flow, keeping all of your jobs and employee usage neatly organized.